Services / Trucking Accounting
Know what every mile earned
Weekly settlements, expense tracking and IFTA-ready mileage reports — bookkeeping built for carriers, from $149/month. Your tax preparer will thank you.
What it entails
Books that match how trucking pays
Generic bookkeepers don't speak settlement sheets. We reconcile every load against its rate confirmation, track fuel, tolls, maintenance and factoring fees per truck, and close your week with a one-page statement: gross, deductions, net — and profit per mile.
Quarterly, your IFTA mileage is already totaled by state and your P&L is tax-ready. No shoebox of receipts, no April surprises.
- Weekly settlements — gross-to-net per load, delivered every Monday.
- Expense categorization — fuel, DEF, tolls, repairs and fees tracked per truck.
- IFTA & IRP reports — mileage by state, totaled quarterly and ready to file.
- Profit-per-mile dashboards — know your true cost per mile before you accept a rate.
Sample week — 1 truck
| Gross linehaul (4 loads) | $7,840 |
| Fuel & DEF | −$1,920 |
| Dispatch (5%) | −$392 |
| Factoring & fees | −$251 |
| Net to truck | $5,277 |
| Loaded miles | 2,610 mi |
| Profit per mile | $2.02/mi |
Illustrative example of a settlement statement, not a earnings promise.
What's included
Every plan includes the core close; higher tiers add payroll, tax prep and CFO-style reviews.
Weekly close
Settlement statements reconciled to rate cons and bank deposits, every Monday without fail.
Receipt capture
Snap fuel and repair receipts from the cab — we categorize and attach them to the right truck.
IFTA/IRP ready
Miles by jurisdiction totaled from ELD exports each quarter, formatted for your filing.
Year-end package
Clean P&L, balance sheet and 1099-ready contractor totals your CPA can use directly.
Onboarding in 4 steps
1
Books review
We look at your current statements and bank feeds to find gaps and cleanup needs.
2
Connect accounts
Secure read-only links to business banking, fuel cards and factoring — 20 minutes.
3
Backfill & categorize
Up to 3 months of history cleaned and categorized so reports start accurate.
4
Weekly rhythm
Settlements every Monday, IFTA every quarter, a human to call in between.
Accounting questions, answered
No — we do the monthly trucking books and hand your CPA a clean year-end package. Most clients keep their existing tax preparer and simply stop paying them cleanup hours.
QuickBooks Online with a trucking chart of accounts, plus ELD mileage imports. You get view access to everything, any time.
Yes — bundled clients save 15% on accounting and get settlements reconciled against the same loads we booked. One team, one set of numbers.
Stop guessing your numbers
Send last month's settlements — we'll show you your true cost per mile, free.
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